Export Documentation Specialist (Hybrid: 3 days onsite & 2 days WFH)
We believe that when we invest in the right people, we all succeed. We provide for a transparent and inclusive workplace, fostering tenacity, teamwork, and personal and professional growth.
We’re currently seeking a dynamic, detail-oriented individual to join us in the role of Export Documentation Specialist. This position will consist of the preparation, distribution, and maintenance of all export documents for various geographical regions. This individual should have strong typing skills as it is heavily a data entry position. The Export Documentation Specialist will respond to customer inquiries, verify and distribute invoices, prepare and distribute accurate documents, and assist with tracking tracing for all shipments in a timely manner.
KEY RESPONSIBILITIES
· Export Documentation responsibilities include data entry and preparation of HBL and MBL ocean bills of lading, creation and distribution of invoices and timely release of finalized documents and pre alerts
· Ensure the on-time delivery of customer's documents
· Process approval of bills of lading
· Customer/carrier troubleshooting and issue resolution
· Manage incoming emails to general Ocean Booking Mailbox.
· Send updated booking confirmations to customers with new shipment dates based on details received from the Steamship Line.
· Assist Pricing with First Availability “Checks” with Steamship lines and Truckers.
· Requesting simple CY / CY (Container Yard) bookings with carriers in assisting Export Specialists.
QUALIFICATIONS
- 2+ years of NVOCC/Ocean Carrier experience in the documentation field
- Solid computer skills including experience with Microsoft Office (Word, Excel, Outlook)
- Highly organized and detail-oriented with an ability to meet deadlines
- Strong typing skills and experience with export data entry
- Strong written and verbal communication skills, including the ability to build positive relationships with external clients as well as internal teams.
The above statements are intended to describe the general nature of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.
ABOUT THE COMPANY, one of the fastest growing privately held International Logistics companies in the world. We streamline global commerce with our vast array of services and network of agents in over 140 countries, making us truly local, around the world.
We are dedicated to maintaining and providing solutions to all our client's logistical needs. Our market advantage comes from our creative and individualized solutions combined with our technology to track and manage our customer shipments with the highest accuracy.
BENEFITS
- 10 Vacation Leave/ 10 Sick Leave - prorated leave credits per year depending on the date of regular appointment.
- Meal Allowance - food allowance for team members working in the office.
- Health Card/ HMO Benefit - Php 500,000.00 coverage for regular team members.
- Annual Medical Check-up - covered under the health maintenance plan and will be scheduled depending on Management approval.
- Rice Allowance - 25 kgs. sack of rice upon regularization.
- Temporary Hybrid Set-up (2-3 days work from home set-up per week)
- Life Insurance coverage from Day 1.
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Job Types: Full-time, Permanent
Salary: Php27,000.00 per month
Benefits:
- Staff meals provided
Schedule:
- 8 hour shift
- Monday to Friday
- Night shift
Ability to commute/relocate:
- Ortigas: Reliably commute or planning to relocate before starting work (Required)
